KB0076 – Archiving Old Mark Books

How to Archive OLD mark books in Sentral – 3 steps to success!

STEP ONE – Exporting To Excel

1. Click on Mark book link in drop down menu.

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2. Ensure you have labeled your mark book with the YEAR e.g. 2014 in front of the mark book name.

From this:

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To this:

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3. Select the mark book and export to an excel file and store on faculty/school hard drive as a back up.

a) Click on the mark book in question and then on the first class in the list.

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b) Click on the ALL students menu option

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c) Click on EXPORT

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d) Save file to school/faculty hard drive.

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STEP TWO – Make a copy of the mark book structure for use in next year.

4. Select the mark book you want to copy

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5. Click on COPY STRUCTURE in the menu options

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6. Enter the details as demonstrated in the sample below using your own course information. Note: You will need to create a new category for 2015 courses.

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7. Go back to your overall Faculty mark book and your new mark book should have appeared!

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8. Open new mark book and add classes. Note: This can only be done once the new year/timetable is in place.

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9. Once classes are in you can click on the reimport students option in the menu and the mark book will be ready to add data. Note: This can only be done once the new year/timetable is in place.

STEP THREE – Arching old mark books

10. Now Click on the Archives menu link – left hand side of the mark book page.

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11. Select Faculty Archives and scroll down until you find the mark book you want to archive.

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12. Highlight the classes within the mark book you’d like to archive.

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13. Scroll down the page until you see the Create Archive green tab.

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14. Click OK if you are ready to archive and make NO MORE CHANGES TO YOUR MARK BOOK.

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Should you have any issues with this, please email the ICT Helpdesk by using the following link: Email the Helpdesk

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