Bring your Own Device

Bring your Own Device – Oakhill College

User Agreement

Oakhill College gives students the freedom to customize their use of technology to suit their educational needs. This freedom is granted in 3 core ways:

  • By offering a choice of device in the BYODD (Bring your own Designated Device) program,
  • By allowing students to bring and connect personal devices such as Smartphones and Tablets
  • By the provision of dedicated computing resources such as computing labs

The college does so with the expectation that students will make good decisions with regard to their use of technology. This Bring your own Device User Agreement must be agreed to and signed before students are permitted to bring any device to college and connect it to college facilities.

Students and parents/carers must carefully read this Agreement prior to signing it. Any questions should be addressed to the college and clarification obtained before the Agreement is signed.

Bring your own Device User Agreement


i. We have read the following 4 pages of the Bring your own Device User Agreement.

ii. We understand our responsibilities regarding the use of devices and the internet.

iii. In signing below, we understand and agree to the Bring your own Device User Agreement.

iv. We understand that failure to comply with the Bring your own Device User Agreement will invoke the college’s standard discipline procedures and/or the actions outlined in clause (5).

1 Purpose

The purpose of this agreement is to set out the rules and expectations within which students, under the guidance of parents, staff and carers, bring, connect to and use technology at Oakhill College. The agreement also covers the use of any device outside the college to connect to or send and receive data from any system owned or provided by Oakhill College.

2 Scope and Definitions

2.1 Parties

This agreement is between Oakhill College, a student currently attending or who will be attending

Oakhill College, and his parent or carer.

2.2 Student” and Students

Reference in this agreement to Student or Students means a student currently attending or who will be attending Oakhill College and binds his parent or carer.

2.3 Bring your own Device User Agreement

This agreement may be referred to as the Bring your own device User Agreement or BYOD User Agreement.

2.4 Designated Device

Reference in this agreement to a Designated Device means an electronic device brought by a student to Oakhill College pursuant to the college’s Bring your own Designated Device program.

2.5 “Personal Device”

Reference in this agreement to a Personal Device means an electronic device(s) used by a student that is ancillary to the BYODD program. Such devices include SmartPhones, Tablets, or any other device used to connect to the College network.

Sub-section A. Bring your Own Designated Device User Charter

1 Custodianship

The device brought to college pursuant to this policy must be able to be brought to college by the student on every college day and be solely the student’s to use throughout the college day.

2 Choice of equipment

The device has been purchased via the College’s online portal, or has been approved for use by the College. This includes meeting any required physical device characteristics and having the listed software installed.

3 Use of alternate equipment

Equipment which is not in accordance with clause 2 above is not permitted for use in the Bring your own designated device program in the absence of a separate agreement between the parties for the use of such equipment.

3 Damage or loss of equipment

3.1 Students bring their own device for use at Oakhill College at their own risk.

3.2 For the removal of any doubt, Oakhill College will not be responsible for any loss, theft or damage to:

(a) the device

(b) data stored on the device while the device is at college or during a college-related activity, absolutely, in negligence or otherwise.

3.3 Parents and students should consider whether their device requires insurance and whether specific accidental loss and breakage insurance is appropriate for the device.

3.4 In circumstances where a device is damaged by abuse or malicious act of another student (“the other student”), reimbursement may be required. The Principal will, having regard to all the circumstances of the matter, determine whether the other student is responsible for the

damage to the device and whether costs incurred in the repair of the device should be borne by the other student.

3.5 The above clause (3.3.4) does not bind students to the determination of the Principal.

3.6 Students are not required to bring peripheral equipment, including power charges and cables to college with their device. Liability for damage or loss of peripheral equipment will in all circumstances be borne by the student.

4 Standards for equipment care

Students are responsible for:

(a) Taking due care of the device in accordance with college guidelines.

(b) Adhering to the College ICT Acceptable Use Policy

(c) Backing up all data securely. All electronic data and resources used for college coursework must be

stored on another device or electronic medium accessible on demand. Students must not rely on the continued integrity of data on their device.

5 Misuse of equipment and communication systems

5.1 Standard college discipline procedures apply for misuse of the device contrary to this BYODD User Agreement, the ICT Acceptable Use Policy, or other college rules.

5.2 Examples of action the college may take in cases of misuse include:

(a) the device is taken away by a teacher for the remainder of the lesson

(b) the device is taken away by a Head Teacher or Deputy Principal for the remainder of the college day and/or until a parent or carer picks up the device

(c) permission for the student to bring their device to college pursuant to the Bring your own designated device policy is revoked

(d) conventional discipline procedures, including detention or suspension where deemed appropriate,

pursuant to the college’s discipline procedures.

6 Acceptable equipment and communication system use

    1. Use of the device during the college day is at the discretion of teachers and staff. Students must use their device as directed by their teacher.
    2. The primary purpose of the device at college is educational.
    3. Students must bring their device to college fully charged each day
    4. While at college, all material on the device is subject to review by college staff.
    5. Students are to connect their device to the designated wireless network only. Students are not to connect their device to other wired, wireless or cellular networks whilst at college.
    6. Students are not to create, participate in, or circulate content that attempts to undermine, hack into and/or bypass the hardware and software security mechanisms that are in place.

Sub-section B. Personal Devices User Charter

1 Standards for Use

    1. The ability for students to bring and connect personal devices to the college network is a privilege granted in faith that the device will be used appropriately.
    2. Use of personal devices on College premises will be in accordance with the Student Code of Conduct and the College ICT Acceptable Use Policy.
    3. The decision to provide a Personal Device to a student and the permission to allow it to be brought to the College is made by parents or guardians who should be aware of the device and its capabilities.
    4. The College accepts no responsibility for replacing lost, stolen, or damaged personal devices at school, at an off-campus event, or whilst a student is travelling to and from the College.
    5. All staff members have the right to confiscate a student’s device if they deem it as being used inappropriately.
    6. In serious circumstances, such as the reasonable belief of the existence of inappropriate, offensive or derogatory content, a personal device may be confiscated and the contents examined. This will be done with the student present.

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